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The 16 best collaboration tools (and what to use them for)
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The 16 best collaboration tools for every team

A headshot of Elaine Keep
Elaine Keep
24th November, 2023
Tin can telephones surrounded by colourful shapes
A headshot of Elaine Keep
Elaine Keep
24th November, 2023
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What are collaboration tools?
Best for collaborative knowledge management
Best for project management
Best for team communication
Best for collaborative editing and whiteboards

Want to do more effective work? You need the best collaboration tools. From Confluence to monday.com, we explore the top 16 collaboration tools.

What are the best collaboration tools? It depends on what your business needs! Do you need a better way to communicate or ensure your team meets project deadlines? The latest collaboration tools could be a wise investment, especially with a more remote workforce and ever-growing email inboxes. Explore our carefully selected guide to the 16 best collaboration tools and help your knowledge workers do more.

What are collaboration tools?


Collaboration tools (or collaboration software) are online platforms created to simplify projects, boost communication, and improve teamwork. These tools help teams better organise documents, share knowledge more effectively, and keep in the loop on project updates, regardless of your physical location.

The best collaborative knowledge management tools

1. Confluence

Confluence offers an easy-to-use way to manage projects in the form of a customisable workspace. You can build, organise, and create everything related to a project in one handy place and work on collaborative documents with your team. You can even integrate tools like Trello or install apps, such as Community Forums for Confluence, to promote company-wide discussions and share news and updates in one place.

2. Google Workspace

Google's product suite has a stellar lineup, allowing users to make collaborative edits on the same document simultaneously. While Google Meet is the obvious collaboration tool, Google Docs and Google Sheets shouldn't be overlooked. Changes made by one user are instantly visible to others, promoting real-time collaboration on documents, presentations, and spreadsheets.

3. Notion

Notion is an all-in-one workspace application offering various features to enhance productivity and organisation. With customisable templates and real-time collaboration across multiple devices, it's a great tool to boost productivity, whether you're remote, hybrid, or in the office.

The best collaborative tools for project management

4. Trello

Trello uses Kanban boards and Gantt charts to help organise projects and manage team workflows. You can add members to boards, set deadlines, and track progress in a calendar or board view. Customise with add-ons, such as Daily Updates, which brings a daily stand-up to Trello, or for large projects, try Due Next for Trello and see realistic project predictions.

5. Asana

Asana is a project management and collaboration tool that helps with planning and communication. From one platform, work tasks and projects can be assigned and tracked or linked across multiple teams, and with custom fields, automation, rules, and forms, you can quickly get a handle on manual project admin tasks.

6. monday.com

Monday.com helps manage projects with smart automation and categorisation of project stats. See the status of tasks, set deadlines and milestones for team members, and view them by priority level. Add-ons like Priority Pro let you make a priority matrix that helps visualise tasks ranked by their importance to you. Explore Priority Pro here.

7. Jira

Jira can help plan, track, and manage tasks and issues throughout the development lifecycle. While you'd typically use Jira in tech teams for bug tracking, issue tracking, and project management, its team communication and project visibility capabilities make it great for tracking expenses, warehousing, and more. Add-ons like ScriptRunner for Jira allow you to use scripted JQL functions to automate using escalation services and workflow functions or customise how you create and update issues.

8. Zapier

Zapier helps to automate business tasks. As well as visualising the work you have, plug-ins with tools such as Google Workspace functions and a GPT plug-in mean you can create logical workflows for your business. Create ‘Zaps’ that perform different actions based on if/then logic and run when conditions are met, such as when a new customer starts onboarding.

The best collaboration tools for communication

9. Slack

Slack helps enhance team communications. Create a channel, use individual ‘direct messages’ and share documents. You can set alerts on and off as needed, customise the app's look, and even use it on the go.

10. Microsoft Teams

Microsoft Teams boasts a chat function and video calling but also lets you share files. You can even integrate Microsoft Teams with monday.com, letting you message project members straight from your Team's account.

11. Zoom

Zoom is a popular video calling tool that lets teams connect virtually across the globe. You can share files using the in-call chat function, enable closed captions to provide a more accessible experience, and even live collaborate in the app with whiteboards.

12. Yammer

Yammer takes the idea of team communications and turns it into more of a social networking platform. While the focus is on ideas and collaboration rather than project-specific engagement, threads and group chats can be used for this purpose.

The best collaborative editing and visualisation tools

Big ideas need to be laid out visually. Whiteboards in a physical office are out; instead, these collaboration tools are in.

13. Miro

Miro helps create visual diagrams, which is ideal for tech teams handling complex ideas. Create brainstorming boards, map user journeys, and ideate and add code blocks for collaborative coding programming or debugging. You can even move Jira issues directly to a Miro board.

14. InVision

Plan, organise, and design workflows with a freehand style in InVision. You can assign a project lead and integrate Trello, Jira, or Google and Mode documents so stakeholders can make informed decisions.

15. Loom

Loom makes it easy to use the in-browser extension to capture your screen to collaboratively share information. It also offers automated video summaries, titles, chapters and tasks powered by generative AI.

16. Canva’s Whiteboard Tool

Visualise and organise ideas with Canva's Whiteboard. You can arrange sticky notes to organise thoughts and set a timer for rapid idea rounds. Visuals can be added in a snap, and it's easy to tag team members, even if they don't have a Canva Account.


Enhance your collaborative tech stack

Businesses of all sizes use collaboration tools to help their teams work better together. Are you ready to get started?

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Written by
A headshot of Elaine Keep
Elaine Keep
Content Writer
Elaine has established herself as a respected authority in the HR industry and uses her experience gained as the head of marketing in the employee rewards and recognition software sector to inform her reporting.
Collaboration
Work Management