Trello vs monday.com - which is right for you?
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Trello vs monday.com - which is right for you?
Dan Ivory
20th May, 2024
7 min read
Dan Ivory
20th May, 2024
7 min read
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What is Trello?
What is monday.com?
Trello vs monday.com: Features
Trello vs monday.com: Integrations
Trello vs monday.com: Pricing
Trello vs monday.com: Support
The verdict
Discover how Trello and monday.com stack up against each other. We compare two of the best project management tools on the market.
Trello and monday.com are two of the best work collaboration tools available. Both tools are easy to use, suitable for everyone from individuals to large enterprise teams, and put a little fun back into project management
If you've never come across them before, it might be hard to decide which is right for you. Don't worry: we've put together this handy guide to make your life easier!
What is Trello?
Trello is a web-based collaboration tool that is best known for its Kanban-style list-making capabilities (although it does have other views, such as a timeline).
Created in 2011 and then sold to Atlassian in 2017, Trello helps organise projects into boards, cards and lists with the intention that you can see the status of any task at any given time. Trello themselves describe it as “a whiteboard, filled with lists of sticky notes, with each note as a task for you and your team”.
Trello's ease of use means it has over 50 million users worldwide, and many people use it not just for work but also for personal use. From completely free to enterprise plans, it’s suitable for anyone and all teams who enjoy a more visual interface. On top of its core functionality, Trello apps and plug-ins (including Trello Power-Ups) allow third-party systems to integrate into Trello to enhance its capabilities.
Image credit: Trello
What is monday.com?
monday.com is a cloud-based work management platform that helps teams run projects and workflows easily. With a highly customisable setup, monday.com says, " It can be used for anything—across teams, departments, leaders and organisations—for all types of projects and processes.” Launched in 2014, it aims to help businesses create a more transparent work culture in a simplified way.
Through its different dashboards, boards and many different setups, from Kanban and Gantt charts to timeline view, monday.com could be the place where all communication and files come together. Its integrations centre further encourages this, allowing you to connect to multiple platforms for a single source of truth.
Image credit: monday.com
Trello vs monday.com: Features
Trello features and ease of use
Trello is designed to be a fun and enjoyable platform to use. From its adorable mascot (Taco the Husky) to its robot butler, you can't help but fall in love with its branding. But what else does Trello have to offer?
Templates
Whether you're looking for inspiration or you want to get set up in minutes, Trello offers a huge library of board templates to cover all use cases.
Support for teams
Broken down by workspaces, boards, lists and cards, an intuitive design means it's easy for all teams to use. It's all pretty much self-explanatory. If you're an agency or you frequently work with external clients, you can also extend your board out to them by adding them as a guest. Both parties can keep track of projects without the need for endless email threads.
Automation
Trello's no-code automation tool - also known as Butler - helps you set up recurring tasks and workflows with minimum effort. This automation comes in two forms:
- Board and card buttons let you can complete frequent actions in just one click.
For example, you could create an 'Assign Me' button to add yourself to a card or a 'Completed' button to move the card to a list called 'Done'. - Rules are a list of steps that tell Butler to do certain actions when a trigger is met. You set the trigger - this could be based on a date (e.g. the first day of the month), when something on your board changes (e.g. when you archive a card), or anything else. Then you choose what action happens!
For example, the day after a due date on a card, you could automatically send a notification to assigned users to let them know that it needs to be addressed.
Integrations and Power-Ups
Though Trello is simple-to-use on its own, Power-Ups and integrations take it to another level. If there's something that Trello can't do by itself, then there's a Power-Up that can.
A Power-Up is essentially a plugin that you add to your Trello instance. From free to paid, there are hundreds of Power-Ups to choose from.
Take a look at our suite of Power-Ups to boost your productivity and help your team do more.
monday.com features and ease of use
monday.com is similar to Trello in that it also has different boards for different teams, departments or projects.
Templates
Whether you're looking for inspiration or you want to get set up in minutes, Trello offers a huge library of board templates to cover all use cases.
Support for teams
Broken down by workspaces, boards, lists and cards, an intuitive design means it's easy for all teams to use. It's all pretty much self-explanatory. If you're an agency or you frequently work with external clients, you can also extend your board out to them by adding them as a guest. Both parties can keep track of projects without the need for endless email threads.
Automation
Trello's no-code automation tool - also known as Butler - helps you set up recurring tasks and workflows with minimum effort. This automation comes in two forms:
- Board and card buttons let you can complete frequent actions in just one click.
For example, you could create an 'Assign Me' button to add yourself to a card or a 'Completed' button to move the card to a list called 'Done'. - Rules are a list of steps that tell Butler to do certain actions when a trigger is met. You set the trigger - this could be based on a date (e.g. the first day of the month), when something on your board changes (e.g. when you archive a card), or anything else. Then you choose what action happens!
For example, the day after a due date on a card, you could automatically send a notification to assigned users to let them know that it needs to be addressed.
Integrations and Apps
monday.com has a wide range of integrations, letting you keep everything in one place. From Mailchimp to Salesforce, monday.com plugs into many well-known third-party providers. If that's not enough, then you could also build automation using its in-built templates.
Image credit: monday.com
Trello vs monday.com: Integrations
Trello Integrations
Trello has hundreds of integrations, and they're the key to helping take your Trello boards to the next level and enable your teams to do more. From file management to customer relationships management to IT and agile processes, and even integrations to other project management tools, integrations are the underrated added function to Trello that not enough people know about.
They can be divided into five categories:
- Add-ons - helps you to do more with Trello inside of Trello or within a browser.
- Browser extensions - customise and prioritise your boards, lists and cards with extensions for Chrome and Firefox.
- Connectors - does what it says on the tin. Connect Trello to any other software you use, such as Gmail or Google Sheets using Zapier or IFTTT.
- Power-Ups - apps that bring additional features or information into your Trello account, with bonus Power-Ups not counting towards your board’s Power-Up limit.
- Trello To Go - enables you to embed interactive Trello boards, tiles and cards into other systems such as Confluence and Bitbucket.
monday.com Integrations
monday.com offers a lot of the same integrations as Trello, with over 50 to choose from. They also offer a range of third-party integrations, similar to Trello Power-Ups. through the monday.com marketplace.
monday.com aims to be more than just a project management tool; it can also be where you store files, track your ad spend, or use it as a Customer Relationship Management tool with its workflow capability. Monday.com can integrate with commonly used tools such as Google Drive, Shopify, Hubspot, and Gitlab.
Take a look at our bonus Power-Up, Board Export for Trello
monday.com and Trello Integration
In terms of integrations, it’s actually a win-win as Trello and monday.com can integrate together to be the ultimate project management tool. A lot of times, it can be difficult for the entire company to agree on the best way to work together, and this is where they can actually work hand in hand with third-party systems like Zoho and Zapier that can bring the two together.
Trello vs Monday.com: Pricing
Trello pricing
Trello can be used completely free of charge as a project management tool, with many using it not just to manage projects for clients and work but also to plan their weddings or next house move. It has three pricing plans, including its free plan.
Trello pricing correct as of 20 May 2024
monday.com pricing
monday.com has a few more options when it comes to pricing plans with up to 5, which also includes its free plan for individuals.
monday.com pricing correct as of 20 May 2024
Trello vs monday.com: Support
Trello support
Trello offers 4 key ways to support you when you need help, including:
- Trello knowledge base - a searchable database of popular questions and problems.
- Trello systems status - to let you know if Trello is down for maintenance.
- Trello community - a community with fellow Trello users and experts who can help you answer your questions and give advice.
- Trello support - directly speaking to Trello online for any specific account or billing issues.
In addition, Trello is a powerhouse of project management tools, and there are tons of videos and articles written about It, so you’re bound to find the answer you need.
It’s worth noting that Trello doesn’t offer telephone support at this point and priority support is given to customers with business or enterprise plans with a guarantee that questions are answered within one business day.
monday.com support
Monday.com has a support hub which consists of:
- A knowledge base - containing various articles, guides and how-tos for common account or user problems.
- Video tutorials - covering step-by-step queries on dashboards and automation.
- Solutions pages - dedicated areas for key teams that may use Monday.com with specific queries
- Community Forum - includes an FAQ section, feature requests area and developers hub
- Online chat - online chat is available 24/7
It’s worth noting that customers on enterprise plans have a dedicated customer success manager from day one and a guaranteed 99.9% uptime as part of its Service Level Agreement (SLA).
Trello vs monday.com - the verdict?
From the start, this was never intended to be a direct comparison to find which project management tool was better. Why? You can’t compare apples with pears, or in this case, monday.com with Trello.
Trello and monday.com are simply not the same - they're made for very different uses to fulfil very different needs. Both are excellent team collaboration tools in their own right, but depending on your specific needs and the complexity of your projects, you may decide to choose one over the other—or use both in tandem.
If you've read this and you've decided to choose Trello as your collaboration tool, then we can help. Check out our ultimate guide of Trello tips, tricks and hacks so you can start using Trello like a pro.
Discover our apps for Trello and monday.com
However you want to enhance your Trello or monday.com boards, we've got an app that will do the job. Try them for free today!
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Written by
Dan Ivory
Product Manager
Dan is a Product Manager at Kolekti and is based in the UK. He's passionate about creating apps that boost collaborative work management in Trello and monday.com.
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