Your Confluence pages, but better
Give your Confluence pages the love they deserve. Discover Mosaic today and start building pages that users care about.
How to make a Confluence team page that keeps everyone connected
Share on socials
How to build a Confluence team page that connects everyone
Jump to Section
Jump to section
How to create a Confluence team page
Step 1: Create your team space
Step 2: Add content to a new page
Step 3: Customise your team page
Bonus: Get our team homepage template
Why create a Confluence team page?
New member on your team? Help them settle in smoothly with a well-crafted Confluence team page.
Starting a new job can be daunting. New faces, new processes, and let’s not forget the mountain of onboarding documents. It’s enough to leave anybody feeling overwhelmed.
With research showing that around a third of new hires quit within the first three months of joining, that early stage is a make-or-break moment. The good news? A great team page in Confluence can give new starters (and the rest of your team) the information and support they need to feel connected from day one.
🚨 Please note: This guide is for Confluence Cloud. 🚨
🚨 Please note: This guide is for Confluence Cloud. 🚨
How to create a Confluence team page
Before you begin:
First, you'll want to figure out what could go on your page. Start by looking at what other teams are doing in Confluence. What are their pages like? What structure would you like to follow? What elements could you copy or take inspiration from?
Gather all the information you already have, update any documents, delete anything you don't need, and note anything you're missing. This part can feel a bit tedious when you want to just get going, but it's always worth investing the time to get things in order first.
Ok, now you've tidied up, it's time to start creating!
Gather all the information you already have, update any documents, delete anything you don't need, and note anything you're missing. This part can feel a bit tedious when you want to just get going, but it's always worth investing the time to get things in order first.
Ok, now you've tidied up, it's time to start creating!
Step 1: Create a space for your team page
If your team page will live in an existing Confluence space, navigate to this space. Then press '+ Create' in the top bar and select 'Page' in the dropdown. If you need a new space, follow the steps below:
1. Click on the 'Spaces' button in the Confluence top menu and select 'Create a space'.
2. Choose a blank space or a ready-made template. Remember that even if you choose a template, you can still make it your own! We'll be using the Collaboration template.
3. Give your space a name, and choose or upload a space icon. You can also create a space key and change the space permissions if you wish. Press 'Next'.
⚡️ Pro Tip: To hide your space from team members while you work on it, just change the permissions to 'Only visible to me'. When you’re finished, you can change the permissions from 'Space settings' in the space sidebar.
For more information, read our guide on creating Confluence spaces.
4. Choose which features you’d like your team to have access to in your new space. Below, we’ll share some ideas about what you might like to include.
For more information, read our guide on creating Confluence spaces.
4. Choose which features you’d like your team to have access to in your new space. Below, we’ll share some ideas about what you might like to include.
Toggle on which Confluence features your team needs
Step 2: Add content to your team page
Now you're ready to bring your team page to life. This is where you’ll add all the useful documents and information you gathered earlier. Confluence’s editor lets you easily add text, images, and tables, while Confluence macros help you embed dynamic content like task lists or Jira issues.
What can you include in your team page?
- A team directory with photos, roles, and contact details
- A short description of your team, including what you do and why it matters
- Your team’s mission, goals, or OKRs to keep everyone aligned
- A team calendar for important dates, holidays, and deadlines
- A ‘kudos corner’ to celebrate recent wins and recognise great work
- A feedback box for questions and suggestions
- A resources section with links to key documents, project plans, or roadmaps
Let’s go into more detail on a few of these:
Team directory: This is the perfect way to introduce everyone. Include a photo, name, role, and key responsibilities. You can also add contact details or even a fun fact to help break the ice.
A team directory helps users know who's on your team and how to contact them
Team calendar: If you've enabled the calendar feature, you can add one by clicking 'Calendars' in your space sidebar.
Next, click 'Add new calendar', or if you’ve already got a calendar good to go, you can add this instead.
Keep team members in the loop with a calendar of important dates
Use it to track upcoming events, project deadlines, and team holidays so everyone stays up to date. You can choose from monthly, weekly, or list views.
Comment or submission box: Using an app like Forms for Confluence, you can easily embed a form on the page to welcome comments and suggestions. For a creative team, you could even create a submission box for new marketing content ideas!
A comment box or form can help users provide suggestions or get in touch
Step 3: Customise your team page
You’ve added the essential content, and now it’s time to make sure people actually want to read it. Good design and clear structure are key to engagement, and Confluence macros are the best way to help achieve this.
While Confluence’s built-in macros are limited, here are a few to get you started:
- Panel macro: Use this macro to highlight headings and text in Confluence.
- Layouts macro: Improve the page structure by splitting it into sections.
- Expand macro: Put lengthy content inside a collapsible section to keep the page neat and tidy.
Divide your team page into sections with the Confluence Layouts macro
If you can’t achieve your vision with out-of-the-box features, an app like Mosaic: Content Formatting Macros & Templates, gives you all the tools you need to structure and style your team page exactly how you want.
Bonus: Get our team page template
As we’ve already shown you, Confluence templates are a great way to set up pages quickly and effortlessly. We've created a team page template that's easy to navigate and very engaging, meaning users will actually read and remember the content you put on the page.
Our template helps you elevate your team page with ease
To get started, install Mosaic, then head to our Confluence Team Page Template and follow the instructions. It couldn't be simpler!
What are the benefits of creating a Confluence team page?
A well-maintained team page does more than just share information. Here are a few of the biggest benefits:
It creates a single source of truth
By creating a central hub for your team's information, your Confluence page is the go-to place for everything from contact details and project plans to meeting notes and roadmaps. No more hunting through different folders or asking where to find a document.
It boosts transparency and alignment
When team goals, project statuses, and key responsibilities are clearly laid out for everyone to see, it keeps the whole team aligned and focused on what matters. This transparency helps everyone understand how their work contributes to the bigger picture.
Connect and collaborate wherever you are
Confluence allows you to customise pages and spaces to suit your team's needs. You can use ready-made Confluence templates to keep things consistent, or you can use Confluence macros to make the space your own and provide a warm and welcoming environment for team members.
Create a vibe that suits your team and culture
A team page is a space to define your identity. You can customise it to reflect your team's personality, celebrate successes, and create a welcoming environment for new members. It’s a simple but powerful way to build connection and a sense of belonging, whether your team is in the office or working remotely.
Ready to wow your team?
Your team page should be dynamic, not static. It should always reflect what your team is working on and what matters most to them. Keeping information fresh and flowing in this way will ensure every team member feels connected, valued, and most importantly, motivated to succeed (and stay).
Written by