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5 Confluence templates for your project management toolkit
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5 Confluence templates for your project management toolkit
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Why templates matter for project managers
Essential Confluence project management templates
- Project Plan template
- Sprint Plan template
- Retrospective template
- Project Report template
- DACI template
Benefits of using Confluence templates
Our project management templates ensure consistency in plans, sprints, and reports, allowing your team to focus on delivery rather than administration.
As a project manager, you'll know that a project takes more than keeping track of deadlines and budgets. You also need to ensure that teams stay aligned, efficient, and focused. If you're new to how Confluence fits into project delivery, we've already covered the reasons why project managers choose Confluence.
This article takes it one step further, providing you with the templates that transform Confluence into a powerful project management toolkit. Instead of starting from scratch, you can use these blueprints to launch projects quicker, enhance collaboration, and minimise the risk of scope creep. Also, each template is fully customisable to suit you and your team’s exact needs.
Want to use our templates? Simply install Mosaic: Content Formatting Macros & Templates and choose one from the Confluence templates library. If you already have Mosaic, then simply open the templates in the app. They're all free.
Why do templates matter for project managers?
Every project has moving parts: tasks, dependencies, reports, risks, and retrospectives. You're not only managing the project; you need to present it clearly so your team can act. That's where templates shine.
Confluence templates give you:
- Consistency: Each project follows the same structure, making reporting and reviews easier.
- Speed: No blank page syndrome, just a ready-to-go framework.
- Discoverability: Knowledge doesn't get lost and stays neatly documented in reusable formats.
In other words, templates turn Confluence into a repeatable project management system.
Essential Confluence templates for project management
Here's how Kolekti's project management templates can map directly to your workflows:
1. Project Plan template
Job-to-be-done: Define objectives, scope, and milestones before the work starts.
Why it helps: Every project manager knows the pain of unclear scope. This template creates a single source of truth, helping you track deliverables and stakeholder sign-offs.
Job-to-be-done: Scope and prioritise work for your team's next sprint.
Why it helps: Instead of juggling Jira boards and side conversations, this template structures backlog grooming and task assignment directly in Confluence. It's perfect for agile PMs who want visibility across both planning and execution.
Pro tip: Embed a link to your Jira backlog directly on the page. Read more about integrating Jira in Confluence.
Job-to-be-done: Capture lessons learned and feedback after each sprint or project.
Why it helps: Retros don't work if they're forgotten. This template helps you consistently record insights, making them searchable, comparable, and reusable across projects.
Job-to-be-done: Keep stakeholders aligned on progress, risks, and blockers.
Why it helps: Instead of ad-hoc updates, this template creates a predictable rhythm for at-a-glance reporting.
Job-to-be-done: Track decisions and rationale to avoid confusion later.
Why it helps: Projects often stall when people forget why a call was made. This template documents decisions with dates, owners, and outcomes. A governance lifesaver.
What benefits will you see?
Teams that adopt structured templates in Confluence typically report:
- Faster onboarding: New members see the process instantly.
- Reduced duplication: Everyone works from the same model.
- Better reporting: Stakeholders get consistent updates.
- Improved adoption of Confluence: When pages look good, people actually use them.
Next steps
For some pointers on creating project management documentation from scratch in the platform, start with our guide on how to create a project plan in Confluence.
Templates are the fastest way to turn Confluence from a blank canvas into a structured project management system. Start with one today, and you'll never go back to spreadsheets and scattered docs.
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