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Confluence trends for 2026: 6 things to watch this year
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Confluence trends for 2026: 6 things to watch this year
OUR PREDICTIONS:
OUR PREDICTIONS:
Better page design and templates
Migration: the Year of the Upgrade
Smarter space & page organisation
Security by design
AI: less writing, more finding
The Kolekti team has pulled out a crystal ball... here's what to look out for this year.
As we enter 2026, we asked our esteemed Kolekti colleagues to share their predictions for the year in Confluence.
Say hello to our very own Nostradami:
- Ingrid Thornton, Head of Product
- Tim Sadler, Product Marketing Lead
- Abi Brown, Senior Customer Success Manager
- Adam Wignall, General Manager
Better page design and templates (Tim Sadler)
My big prediction for 2026 is a better-shaped Confluence. Most sites have grown into text walls and content graveyards - years of unstructured pages, buried decisions, and unread notes. AI can generate more content faster, but that doesn't make Confluence easier to use.
This year, expect more:
- Layouts that respect attention: sections, summaries, and clear hierarchies instead of endless scroll.
- Templates designed to show intent, accelerate alignment, and move your projects forward.
- Consistent structure and branding so that every project or team space feels familiar at a glance.
Mosaic for Confluence's Smart Designer and Confluence templates help teams turn “you'll find the doc in our space” into “here’s a guided experience” - especially when you're refreshing older pages rather than rewriting from scratch.
Migration: the Year of the Upgrade (Abi Brown)
2026 is the year you can't ignore your Confluence backlog any more - it’s the Year of the Upgrade. Between the moves from Data Center to Cloud and the retirement of the legacy editor, many organisations will engage with Confluence properly for the first time in years.
The secret is not to treat this as a lift-and-shift IT job. If you're moving thousands of pages anyway, 2026 is the moment to get very Marie Kondo about knowledge.
- Decide which pages ‘spark joy’ and archive the rest.
- Standardise on a small, strong set of templates and naming conventions.
- Align how teams use the modern editor, instead of letting every space invent its own patterns.
Handled well, migration becomes the jumping off point for everything else - better design, better organisation, better security. Set the behaviour now, and your wiki grows like a well-tended garden, not some wild foliage on wasteland.
Confluence migration often exposes a wild array of formatting habits. Mosaic can help here by standardising your structure with repeatable macros and templates - and giving admins/space owners practical tools to keep spaces under control (including bulk clean-up workflows via our soon-to-be-released Space Manager).
Smarter space & page organisation (Tim Sadler + Abi Brown)
Abi: At Kolekti, we believe that "If people can't find it, it doesn't exist.” Confluence sprawl is real, and universal: duplicate spaces, orphaned pages, and critical docs buried six levels deep.
We predict that 2026 will bring a renewed focus on information architecture:
- Every space has a clear purpose.
- Every space has a named manager.
- Spaces are fronted by structured hubs, not just a raw page tree.
- Navigation patterns repeat, so moving between spaces feels predictable.
- Pages use labels clearly and consistently, making search infinitely easier.
Tim: The more AI we add to knowledge work, the more the basics matter. Good structure helps AI and search as much as it helps humans; when content is grouped and named sensibly, retrieval and summaries improve.
Mosaic can give teams simple, repeatable tools and templates to standardise how information is presented for consistency. So your spaces feel intentional, and your knowledge stays discoverable as it grows.
Security by design (Adam Wignall)
My pick for 2026 is that security will continue to gain importance at an accelerating rate. It won’t just be a permissions screen - it will be a design decision, and safe behaviour becomes the default when you build it into the system. So expect things like:
- Adoption of Forge from the marketplace to build trust for Confluence apps based on Atlassian Cloud architecture and security controls.
- Control over data egress is in the hands of site and org admins, allowing the customer to control their data in the cloud.
- Templates that capture owner, audience, and sensitivity upfront.
- Simple, repeatable permission patterns that non-admins can understand.
- Clear separation between draft working areas and polished, shareable outputs.
I’m very happy to say that security is table stakes for Kolekti: our Confluence Cloud apps are Cloud Fortified, Mosaic is SOC2 and ISO 27001 certified, we participate in Atlassian's Marketplace Bug Bounty, and our cloud apps run on AWS with the relevant ISO/SOC certifications. In addition, as Mosaic will be on Atlassian Forge this month, we will benefit from that platform's additional security.
AI: less writing, more finding (Ingrid Thornton)
In 2026, more teams will treat AI-generated content as a cost, not a benefit. Not because AI is useless - but because AI-written pages can create a new kind of sprawl: plausible text with more places for outdated, wrong, or sensitive information to hide.
Think of it as an AI slop tax: the more you create, the more you have to curate.
In an AI-saturated world, the Confluence instances that stand out will be the ones that feel unmistakably human-shaped. They’ll have designed pages, intentional spaces, clear ownership and thoughtful navigation.
That's the big lesson from all these 2026 trends: the teams that win won't just store knowledge. They'll design it. And toolkits like Mosaic become valuable not because they're flashy, but because they help make the “human-shaped wiki” the default way Confluence gets built.
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