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What are Confluence labels? How to organise your pages
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Confluence labels 101: how (and why) to use them
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What are Confluence labels?
How to add labels to a page
How to label pages in bulk
Why should you add labels to your Confluence page?
Say no to searching endlessly through your Confluence pages! Here’s how to organise pages with the help of Confluence labels.
Have you ever wished you could easily find the pages that you - or someone else - are working on? That people could search for blog posts you’ve published by category? You can do that (and more!) by adding labels to your Confluence pages.
If you’re new to using Confluence, take a look at our guide on how to edit a Confluence page.
If you’re new to using Confluence, take a look at our guide on how to edit a Confluence page.
TL;DR - Labels
Not got time to read the full guide? We’ve summarised the key points for you below:
- Labels are a quick and easy way to organise your Confluence pages.
- Labels make it easy to search by topic and improve task management.
- To add a single label, simply scroll down the page and click "Add label".
- You can add labels one page at a time, or if you want to add or organise labels in bulk, use Space Manager (included in Mosaic for Confluence Advanced Edition).
What are Confluence labels?
Labels are tags that you can add to your Confluence pages using any keywords you want. They’re a useful way to categorise content by theme or topic, and users can search by label name to find relevant pages.
Pro Tip: If you click a label at the bottom of a Confluence page, it will show you a list of other Confluence pages that share the label.
How to add labels to a Confluence page
When viewing a page
- Scroll to the bottom of your Confluence page.
- Click ‘Add label’.
- Start typing in your label name. When you’re finished typing, click on the shaded rectangle that appears below.
Note: It’s not possible to have spaces between words for a label - but if you do type a space, it’ll be changed to a hyphen.
When editing a page
- In Edit Mode, click the three dots (‘More actions’) in the upper right of your Confluence page.
- Select ‘Add labels’ from the dropdown.
- Start typing your label name. Then click the label as it appears below to add it.
- Click ‘Publish’ or ‘Update’ in the upper right of your Confluence page to update your changes.
How to bulk add labels to Confluence pages
You can't bulk manage labels with Confluence's built-in tools, but it's easy with Space Manager, included in Mosaic for Confluence's Advanced Edition. Try it free for 30 days!
- Go to Apps > Mosaic - Space Manager.
- On the Space Manager homepage, type to add your space(s).
- Select the pages you wish to add labels to. You can select all child pages under a page with a single click.
- Click Labels, then choose Add label.
- Type your label name, select the check mark, and click Apply to confirm.
⚡️ Pro tip: Using Space Manager’s Labels menu, you can also bulk edit and delete labels across your Confluence pages and spaces!
Why should you add labels to your Confluence page?
By using labels on your Confluence pages, you can:
- Search by topic: users can search for blog posts and other content that is relevant to them.
- Aid task management: team members can easily find the content that has been assigned to them.
- Provide updates: work can be tagged as ‘in progress’ or ‘ready to publish’, for example.
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