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What are Confluence labels? How to organise your pages
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What are Confluence labels? How to organise your pages

A headshot of Holly Aspinall
Holly Aspinall
19th March, 2024
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A headshot of Holly Aspinall
Holly Aspinall
19th March, 2024
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What are Confluence labels?
How to add labels to a Confluence page
Why add labels to your Confluence page?
Organise your Confluence pages

Say no to searching endlessly through your Confluence pages! Add labels to a Confluence page and see for yourself how labels can help.

Have you ever wished you could easily find the pages that you - or someone else - are working on? That people could search for blog posts you’ve published by category? You can do that and more by adding labels to your Confluence pages.

If you’re new to using Confluence, take a look at our guide on how to edit a Confluence page.


What are Confluence labels?

Labels are tags that you can add to your Confluence pages using any keywords you want. Users can then search by specific labels to categorise and search for content.
Screenshot of the Confluence label creation dialog box
Note: It’s not possible to have spaces between words for a label - but if you do type a space, it’ll be changed to a hyphen.


How to add labels to a Confluence page

When viewing a page


1. Scroll to the bottom of the page you’re viewing.
2. Click ‘Add label’.
Screenshot of the ‘Add label’ in Confluence page view mode
3. Type in the keyword for your label. Click the keyword when it appears below - it’ll look like a label, with a shaded rectangle around it.
GIF of a user adding a label to a Confluence page

When editing a page


1. In Edit Mode, click the three dots ‘More actions’ button in the upper right of your Confluence page.
2. Select ‘Add labels’ from the dropdown.
3. Type in the keyword you want to use for your label. Then click the label as it appears below to add it.
GIF of a user adding a label to a Confluence page in edit mode
4. Click ‘Update’ in the upper right of your Confluence page to update your changes.


Why add labels to your Confluence page?

By using labels on your Confluence pages, you can:

Search by topic:
Users can search for blog posts and other content that is relevant to them.
Aid task management: Team members can easily find the content that has been assigned to them.
Provide updates: Work can be tagged as ‘in progress’ or ‘ready to publish’, for example.

Organise your Confluence pages

Now that you know how to organise your Confluence spaces with labels, why not learn how to improve the on-page navigation of your content.

With macros such as numbered headings, you can boost the structure of your page and make it easier for users to find what they need - just like with labels.

Want to improve your Confluence page structure?

Content Formatting Macros includes numbered headings, tabs, and more macros to make pages more engaging than ever.
Written by
A headshot of Holly Aspinall
Holly Aspinall
Content Marketing Manager
Holly is dedicated to writing valuable, accessible guides that help users understand their tools better. She champions products that help modern workers do more with Confluence, monday.com, and beyond.

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