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How (and why) to archive a Confluence page
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How (and why) to archive a Confluence page
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What does archiving a page do?
Why archive a Confluence page?
How to archive a Confluence page
Can everyone archive pages in Confluence?
How to restore an archived page
Learn what happens when you archive a Confluence page, why you should do it, and most importantly - how you can.
Is your Confluence space getting cluttered with old, outdated, or irrelevant pages? Archiving is the perfect way to tidy up your work without losing anything important. It’s a simple process that keeps your content tree clean and your information relevant.
In just a few steps, we’ll show you how to archive Confluence pages safely. And for a more permanent solution, you can read our guide on how to delete Confluence pages.
In just a few steps, we’ll show you how to archive Confluence pages safely. And for a more permanent solution, you can read our guide on how to delete Confluence pages.
What does archiving a page do?
When you archive a Confluence page, you move it from your active page tree into a dedicated archive area within that space. This means the page won’t appear in your quick search or page tree, and users can no longer edit, comment on, or like it.
The best part? It isn’t gone forever. If you ever need the information again, you can easily restore the page to its original location, and it will work exactly as it did before.
💡 Did you know? You can still link to a page even if it's in the archive.
Why archive a Confluence page?
- Declutter your space: Make your spaces easier to navigate by removing pages that are no longer needed from your content trees. A cleaner space helps everyone find what they’re looking for, faster
- Keep search results relevant: Archiving a page removes it from your Quick Search results, so you can filter out what you don’t need and keep your search function speedy and accurate.
- Prevent confusion: Stop team members from stumbling across outdated information. Archiving irrelevant pages ensures everyone is working with the most current content.
- Improve information governance: Regularly archiving old content is good practice for keeping your knowledge base well-maintained, secure, and ready for any audits.
How to archive a Confluence page
There are two ways to archive a page in Confluence Cloud: from the page itself and from the page's space. Let’s explore them both.
Archiving from the page itself:
1. Click the More actions icon (the three dots) in the upper right corner of your page
2. Select Archive and delete, then click Archive from the list of actions.
3. You’ll get a pop-up where you can explain why you’ve archived the page.
4. Click the "Archive" button to put your Confluence page safely in the digital archive.
Archiving from the page’s space:
1. Navigate to the space that the page belongs to.
2. In the space sidebar, click the three dots next to the name of the page you’d like to archive and select “Archive”.
3. You can choose to add an optional note before you archive the page.
Can everyone archive pages in Confluence?
Unfortunately, no. For users on Confluence's free plan, the archive feature is not available. Instead, they will see the following pop-up when they go to archive a page:
However, it is possible to use the archive feature if you sign up for a free trial of the Standard plan.
You’ll also need the correct permissions to archive a page. You can only archive pages you’ve created unless you’re an admin for that particular space. If the archive option is greyed out as shown below, it means you don’t have the required permissions.
Learn more: All about Confluence permissions
How to restore (unarchive) a Confluence page
1. In the space of your archived page, click the three dots next to the space name in the sidebar, then click Space settings.
2. Click on Content in the left sidebar to expand the options, then select Archived.
3. On the Archived page, click the three dots beside an archived page and click “Restore”.
Now you know how to keep your Confluence spaces tidy and relevant. Archiving ensures that your team always has the most important information at their fingertips, while old content is kept safely stored for the future.
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