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Forms for Confluence - now available to everyone!
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Forms for Confluence - now available to everyone!

A headshot of Tom Carrott
Tom Carrott
21st May, 2023
A form checklist with colourful shapes in a scrapbook style
A headshot of Tom Carrott
Tom Carrott
21st May, 2023

Have you heard the exciting news? Discover a quicker, better, more user-friendly forms experience with our latest feature update.

Everyone should be able to use Forms for Confluence. Now, you can.

Over the years, we've made incredible strides with Forms for Confluence and developed a form builder that makes it easy to create surveys in minutes. But until now, only Confluence admins could create them.

That's all about to change. Thanks to our latest update, everyone can use Forms for Confluence!
Confluence users: wave goodbye to navigating red tape and waiting for admins to create forms and feedback results. Admins: say hello to fewer requests and more time dedicated to your own projects. No matter your permissions, you can gather data quicker.

New user roles

We've introduced four user roles: Creators, Collaborators, Respondents, and Viewers.
Now, any Confluence user can be a Creator (someone who creates a form) or a Respondent (someone who fills out a form).
Viewers are a step up from Respondents. While Viewers can see responses via the Form Response Table macro, they can't access the form's admin screen. This helps users share response data while controlling who can access and edit their forms.
We’re particularly excited about the all-new Collaborator role. When Creators assign users as Collaborators to their form, Collaborators gain the same level of access. This lets anyone on a project quickly edit forms and access response data without barriers, making shared projects smoother and easier than ever.

Forms for Confluence has a new home

We're introducing a major update to the Forms for Confluence homepage, which you can access from the main app menu. This new-look homepage gathers together every form where you're listed as a Creator or Collaborator. With one central space to create and manage forms, you'll always know where to find them.
The Confluence Apps dropdown with a link to the Forms for Confluence homepage

Take a look below to see the list of changes in full.

What's changed?

Who can create a Form ID (needed to create a form)
chevron icon
Only Confluence site or space admins
Any user in your Confluence instance
For security reasons, a user has to define who can view responses published on a page. This is done via the Forms Responses Table macro.
Though you will still see the app in the sidebar of any spaces that previously had Forms - clicking on it will show a message telling you Forms for Confluence has moved.
You’ll see the form name, description, and action button to edit a form's configuration and archive and export responses.
Please note: We’ll be converting admins to creators/collaborators for existing forms so that nobody loses access to a form they previously managed/could see responses for.

Keeping your old forms safe

A lot has changed, but we're working hard to ensure users can access their existing forms. You’ll still be able to view and export response data via the "My Forms" page.
To learn more and get started with Forms for Confluence, read our updated documentation.

How else can we improve Forms for Confluence?
We'd love to hear what you think about our latest update! If you have any thoughts or suggestions, please share your ideas with our team.

Ready to take team insights to a new level?

If you don't have Forms for Confluence yet, now's a great time to try it!
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Written by
A headshot of Tom Carrott
Tom Carrott
Product Manager
Tom has a wealth of experience in digital project management and product management. He focuses on adding value to Forms for Confluence, helping teams easily gather better feedback.

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