8 time-saving tips to get more out of your workday
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8 time-saving tips to get more out of your workday
2nd September, 2021
2nd September, 2021
Boost your productivity and enjoy your workday with these tips. Ready to make the most of your time?
Hack your way to more hours in the day!
Type “how to save time” into Google, and you’ll receive more than three billion search results. Demand for time-saving tips is so high that entire careers have been generated on the back of it, from productivity coaches and personal assistants to developers of time-saving apps and tools.
But what if you don’t need to spend money on a dedicated advisor or expensive tracking tool to get the time-saving results you need? Could the tips you want already exist, and you just need a nudge in the right direction?
Our collection of time-saving strategies could be just what you need to take your productivity to new levels.
Save time at work
Research shows workers say they waste just under two-and-a-half hours every week due to insufficient technological support, unnecessary travel, or having to work inefficiently.
The right tools can help boost efficiency and therefore, productivity in the workplace. With modern technology saving the average British person two weeks every year, and new productivity tools coming to market all the time, there are clear opportunities to do more with less at work:
Work in short sprints
Tech workers will already be familiar with the concept of a sprint, but this is a style that can apply to workers across all industries. A sprint refers to a fixed period of time where a defined activity takes place, often with a whole team working to deliver the result. It’s associated with Agile project management, but the concept of working in short, intense bursts is not a new one.
The Pomodoro technique has been around for decades and has been shown to reduce distractions and help workers control their time. Meanwhile, task-batching can help to reduce context-switching and its associated mental strain. Simply take a group of related tasks, focus on them, and take a break once your timer dings!
Get organised with Trello time tracking
Organisation seems like an obvious suggestion for saving time at work, but it’s important to select a style that you’ll stick to. Some people thrive on physical list-making, while others rely on digital reminders and workflow tools to stay on top of their task management.
Consider trying something like Trello, where you can visualise projects and tasks in a Kanban-style list. Even better, you can use the Trello Time Tracking Power-Up to log time against Trello cards to see how much time you’re spending on particular tasks.
Interested in learning more about how Trello can help manage projects and workflows? Check out our guide to using Trello for project management.
Make breaks non-negotiable
Ready to save time in Trello?
Check out our ultimate guide of Trello keyboard shortcuts.
Save time at home
Looking to claw back some time when you’re at home? Here’s how to reduce effort spent on chores and get more time back to do what you love most.
Introduce a daily power hour
Similar to using the Pomodoro technique for activity sprints in the office, introduce power hours (or half hours) at home to tackle admin and other unpleasant tasks. If you find yourself constantly putting off doing your laundry, paying your bills or even replying to messages from distant family members, group all of these tasks into one dedicated timeslot. Switch off your devices, write a list of all those little jobs you’ve been putting off and promise yourself a reward once you’ve ticked them all off.
Let automation be your friend
Whether you’re a technophobe or a technophile, automation can be one of the most effective time saving hacks at home. Start with your administrative tasks: set up direct debits for your regular bills and create labels and filters to sort your emails (and even automatically respond).
Other automation time saving-hacks include using a slow cooker to batch-cook meals while you’re away, and even using a Roomba to take care of the vacuuming without you lifting a finger. If that sounds too futuristic, you might be surprised: household robots will become commonplace by 2030, according to the Life More Automated report, so it’s time to get used to more automation in the household.
Reduce decision fatigue
Decision fatigue is what happens when you’ve been faced with many choices to make over a short period of time, resulting in a deteriorating or complete inability to make further decisions. Research shows that decision fatigue can cost organisations money and lead to people making bad choices - but it can be addressed.
Regular breaks can refresh you and allow you to return to your decision-making regime, or you can look to eliminate the need to make some decisions. Save yourself time and mental energy by having faithful stand-bys for days when you can’t face another decision. This could be establishing a capsule wardrobe, laying out outfits the night before bed, having a regular weekly order of groceries, or memorising easy dinner recipes you can fall back on.
Save time when commuting
Make your commute work harder by adding in some exercise or errands while you’re getting from A to B.
Exercise while you’re in transit
While the act of exercising while you’re commuting might not necessarily save you time in the moment, it can give you hours back each week by eliminating the need to do separate exercise sessions. The UK National Health Service recommends adults do at least 150 minutes of moderate-intensity activity each week, and brisk walking falls under this definition.
Start chipping away at that figure by swapping some of your car, bus, train or tube travel for a quick walk instead. This might involve simply getting off a stop or two earlier (did you know many central London tube journeys are actually quicker to walk?) or updating your route to take in a longer stroll on either end of your commute.
Set visual reminders for errands by your front door
Ever got halfway into work before realising you forgot to take the bins out? Or post an important letter? Keep on top of all those little tasks by giving yourself visual reminders when you’re heading out. Place a box by your front door to fill with things that need to be taken out of the house and actioned. This could be recycling, mail, dry cleaning, library books and much more. Soon, you’ll be doing errands while you’re out and about without even thinking about it!
You’re ready to add hours back to your week
Whether it’s improving productivity at work, maximising your commute time or clawing back hours around the house, there are plenty of tips, tools and technologies you can use every day. If you use Trello to help organise your tasks, read our blog to discover the latest insider secrets.
Get more out of Trello with our Power-Ups
Emma is a Senior Content Marketing Manager for Kolekti.