What is a Meeting Notes Template?

A Meeting Notes Template is a structured document used to record discussions, decisions, and action items during a meeting, ensuring that all participants are aligned and tasks are clearly tracked.

Why does your organisation need a Meeting Notes Template?

It ensures that nothing is missed by providing a consistent way to record information, allows for easy sharing of outcomes with the team, and helps maintain momentum by clearly documenting next steps and deadlines.

What elements should a Meeting Notes Template include?

It should include a section for meeting details (date, attendees), a summary of discussions, a clear record of decisions made, and an action items list where you can tag users, set status updates, and assign deadlines.

Meeting Notes Template for Confluence Cloud

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Want to use our Meeting Notes Template? Simply install Mosaic for Confluence and choose it from the Confluence templates library.

Once you've installed Mosaic, follow these steps:

Create a new page or live doc in Confluence, then click All templates from the bottom menu.
Click on the templates search bar and type ‘Mosaic’.
Select the ‘Meeting Notes’ template to get started, or hover over it for a preview.

We have many different Confluence templates - find the right one for you and save time through automation!

What are meeting notes?

Meeting notes summarise a meeting’s key points and outcomes. They provide a list of the main topics and decisions made by meeting attendees and give employees a reference point to return to. If anyone has missed a meeting, meeting notes are a quick and easy way to stay in the loop and end inefficient work.

With the right meeting notes template, you can leave a meeting empowered, understood, and even excited. No more messages asking for clarity or ‘what's this about?' emails!

Why does your company need meeting notes?

It's awful to be in a meeting that doesn't feel relevant to you. Empower all users to use a meeting notes page to ensure the topics they want to cover are discussed. You can use meeting notes templates for weekly 1-2-1s, all-hands meetings, and catch-up calls. The joy of a template in Confluence is that the structure works just as well for two people as it does for 22.

A school of fish all swimming in the same direction

Because meeting notes in Confluence automatically keep an index of all previous meeting notes in the sidebar, you can peer into a parent page tree and see all the associated meeting pages. This is perfect for referring back to or bringing new team members up to speed.

Three lightbulbs stacked neatly in a box

With Confluence meeting notes, you know that the layout and process for every meeting are the same. Whether it's a finance or dev meeting, any team member can jump in and add to an agenda, see or take notes, or find outcomes.

A collage-style image of a selection of cookie cutters

It's awful to be in a meeting that doesn't feel relevant to you. Empower all users to use a meeting notes page to ensure the topics they want to cover are discussed. You can use meeting notes templates for weekly 1-2-1s, all-hands meetings, and catch-up calls. The joy of a template in Confluence is that the structure works just as well for two people as it does for 22.

Because meeting notes in Confluence automatically keep an index of all previous meeting notes in the sidebar, you can peer into a parent page tree and see all the associated meeting pages. This is perfect for referring back to or bringing new team members up to speed.

With Confluence meeting notes, you know that the layout and process for every meeting are the same. Whether it's a finance or dev meeting, any team member can jump in and add to an agenda, see or take notes, or find outcomes.

It's awful to be in a meeting that doesn't feel relevant to you. Empower all users to use a meeting notes page to ensure the topics they want to cover are discussed. You can use meeting notes templates for weekly 1-2-1s, all-hands meetings, and catch-up calls. The joy of a template in Confluence is that the structure works just as well for two people as it does for 22.

Because meeting notes in Confluence automatically keep an index of all previous meeting notes in the sidebar, you can peer into a parent page tree and see all the associated meeting pages. This is perfect for referring back to or bringing new team members up to speed.

With Confluence meeting notes, you know that the layout and process for every meeting are the same. Whether it's a finance or dev meeting, any team member can jump in and add to an agenda, see or take notes, or find outcomes.

What elements should meeting notes include?

General overview

Add the basic 'who, what, when, and where' details to the meeting notes so that the basic information is covered early on. Consider: Who are the participants? Who is taking notes? When does the meeting run, and where? And what is the agenda?

This template uses Advanced Cards on Background macros to make this information stand out to readers.

Screenshot of the first portion of the Meeting Notes Template for Confluence, showing the date, agenda, and participants in Advanced Cards

Discussion points from the meeting

Any discussion points covered in the meeting (whether planned or spontaneous) should be reflected in the notes.

This might include checklists for any action items set in a previous meeting, a list of updates, and any questions and answers that came up.

A screenshot of the second portion of the Meeting Notes Template for Confluence, titled "From this meeting" and showing various discussion points in segments below the heading.

Information for the next meeting

To ensure nothing is missed, record any action items and decisions that were made during this meeting that will be up for further discussion in the next meeting. You can tag in users and add a status update (in progress, for example) or a deadline date and time to each task.

It’s also useful to confirm the date of the next meeting in these notes.

A screenshot of the last part of the Meeting Notes Template for Confluence, titled "For the next meeting" and showing three segments labelled "Action items," "Decisions," and "Next Meeting"

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We used the pre-installed page templates, which saved us time putting together a consistent monthly report style and for our onboarding page.

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