Confluence Event Planning Template
Keep an up-to-date overview of all your events and align with your team on planning processes.
Want to use our Event Planning Template? Simply install Mosaic: Content Formatting Macros & Templates and choose it from the Confluence templates library.
Once you've installed Mosaic, follow these steps:
- Create a new page or live doc in Confluence, then click All templates from the bottom menu.
- Click on the templates search bar and type ‘Mosaic’.
- Select the ‘Event Planning’ template to get started, or hover over it for a preview.
You can also view and use all the templates from the Mosaic app homepage. Just click Apps > Mosaic, scroll down to the templates section, and choose a template.
We have many different Confluence templates - find the right one for you and save time through automation!
What is an Event Plan?
An event plan is a structured document that outlines the objectives, logistics, and processes for organising an event, serving as a central reference to coordinate tasks, track progress, and ensure alignment across teams. They provide clarity on roles, timelines, and resources, reducing miscommunication and last-minute surprises.
With a well-designed event planning template, teams can standardise processes, collaborate efficiently, and maintain consistency across multiple events.
Why does your company need an Event Planning Page?
Collaboration and alignment
An event planning page centralises communication, allowing cross-functional teams to share updates, assign tasks, and track dependencies efficiently.
Preparation and organisation
By standardising processes, an event planning page guarantees critical details are never overlooked, reducing last-minute scrambles and ensuring every event upholds company standards.
Brand reinforcement
Consolidating event materials ensures every touchpoint aligns with brand guidelines, strengthening professional credibility and audience trust.
What elements should an Event Planning Page include?
Event overview
Include a clear overview at the top of the page to ensure readers know exactly which event they’re looking at. This also helps people who are looking for just the key information, like date and location, not get lost in the details.
The why
Every event should have a reason and a purpose. Show this off in Advanced Cards so everyone understands the value of the event.
“On the Day” plan
Use tabs to navigate the numerous sections required for any event plan without having to scroll and search. Sections might include:
- Speaking Opportunities
- Agenda
- Booth Planning
- Booth Supplies
- Travel and Accommodation
Marketing plan
Events require planning and preparation for more than just what happens on the day - think of your social media needs and campaign planning. Keep these plans centralised on the same page to ensure consistency and alignment.
Budget Overview
Break down your budget for full visibility with a clear table of costs.
How to use our Event Planning Template
Want to use our Event Planning Template? Just follow our guide above to start using this and many more templates in Confluence.